Privacy Policy

Mid Canterbury United Football Club – Ashburton, New Zealand
Effective Date: 1 May 2025

Mid Canterbury United Football Club ("the Club", "we", "us", or "our") is committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 2020. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information.

1. Collection of Personal Information
We collect personal information that is necessary for the operation and administration of the Club. This may include:
• Full name, date of birth, gender
• Contact details (address, email, phone number)
• Emergency contact information
• Medical or health information relevant to player safety
• Photographs or video footage from Club events
• Payment and registration details
• Coaching or refereeing qualifications
• Volunteer or team management information
We primarily collect this information from you or your authorised representative (e.g. a parent or guardian for youth players) through registration forms, online portals, and during Club activities.

2. Use of Personal Information
We use personal information for purposes including:
• Managing player registrations and team rosters
• Communicating Club news, schedules, and updates
• Organising games, tournaments, and Club events
• Ensuring player safety and well-being
• Processing payments and managing Club finances
• Meeting obligations to New Zealand Football, Mainland Football, or other governing bodies
• Promoting the Club via newsletters, websites, and social media (with consent)

3. Disclosure of Personal Information
We may share personal information with:
• New Zealand Football and Mainland Football for registration and compliance
• Coaches, managers, and Club officials for team administration
• Emergency services or medical personnel (in case of injury or health concerns)
• Third-party service providers assisting with Club operations (e.g. registration platforms)
• Media or social platforms for promotional purposes (with consent)
We will never sell or rent your personal information to third parties.

4. Storing and Protecting Information
Your information is stored securely using physical, electronic, and procedural safeguards. Only authorised personnel have access to your personal information.
We take reasonable steps to ensure that your personal information is accurate, up to date, and protected from misuse, interference, loss, or unauthorised access.

5. Access and Correction
You have the right to access and request correction of your personal information held by the Club. To do so, please contact us at:
Email: [Insert Club Email]
Address: Mid Canterbury United FC, [Insert Club Address], Ashburton, New Zealand
We will respond to your request as soon as reasonably possible.

6. Photos and Media
From time to time, the Club may take photos or videos during training sessions, matches, and events. These may be used on our website, social media, newsletters, or promotional material. If you do not wish for your or your child’s image to be used, please inform the Club in writing.

7. Changes to this Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website or by request.

8. Contact Us
If you have any questions or concerns about this Privacy Policy or the Club's handling of your information, please contact:
Mid Canterbury United Football Club
Email: admin@mcfootball.co.nz
Website: www.mcfootball.co.nz